Orchestrate Unified Email Signatures

Effortlessly deploy and manage email signatures and legal disclaimers for Microsoft Exchange.
Gain comprehensive control with a centralized platform that streamlines administration across your Exchange environment.

Simplified, Centralized Email Signatures
Overcoming the Limitations of Exchange Server Signatures

While Microsoft Exchange Server offers basic organization-wide email signature capabilities, they often fall short of providing the professional and manageable solution your multi-tenant environment needs. We understand these frustrations and have directly addressed them with enhanced Email Signature Management within MachPanel, our Orchestration and Management solution for Microsoft Exchange.

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Why MachPanel Enhanced Email Signature Management?

Intelligent Signature Placement

Basic Exchange Server appends signatures to the very end of the entire email conversation, including all previous replies and forwards. This results in lengthy, cluttered emails where the sender's current contact information can be difficult to locate.

With our integrated functionality, we insert the signature directly beneath the latest email reply or forward. This ensures a clean and professional communication flow, making the sender's up-to-date details immediately visible.

Visibility in Sent Items

Server-side signatures applied by standard Exchange Server are not visible in users' "Sent Items" folders. This lack of confirmation can lead to uncertainty about whether the correct signature was applied and makes it harder for users to review their outgoing messages.
 

Our enhanced functionality ensures that server-side email signatures are now displayed in users' "Sent Items" folders. This provides users with clear confirmation that the intended signature has been applied to their sent emails, improving transparency and reducing potential errors.

Flexible Signature Management

When user information required for signature variables (like phone numbers or job titles) is missing in Active Directory, basic Exchange signatures can display unsightly placeholders, incomplete information, or even formatting issues, leading to an unprofessional appearance.

Don't let missing Active Directory information compromise your email signatures. Our intelligent solution ensures complete and professional signatures for all your users, automatically handling any data gaps. Maintain a polished and consistent brand presence effortlessly.

Core Functionality

  • Centralized Signature Management via Control Panel
  • Automatic Signature Appending via Transport Agent

Multi-Tenancy Support

  • Fully segregated per tenant
  • Admin roles respect delegated scopes and only manage signatures for their respective tenants.

Signature Assignment

  • Per- Tenant Signature Assignment
  • Department-base Signatures
  • Exempt mailbox from signature.

Dynamic Attribute Insertion

  • Auto-Fetch of User Attributes (display name, phone etc)
  • Custom Fields Support
Built-in WYSIWYG Editor

Signature Editor

  • Dual editing mode
    • Design view
    • Html editor

Governance & Compliance

  • Enforced Signature Policy: Ensure users cannot bypass or remove appended signatures.
  • Audit Logging Integration: Log who created/edited/deployed which signature and when.

Reporting & Licensing

  • Mailbox Signature Usage Reporting: Integrated into existing Mailbox Usage Reports and Organization Usage Reports.
  • License Tracking Per Mailbox: Track mailbox-level licensing for this paid feature.
    Example Reports:
    • Number of licensed vs unlicensed mailboxes
  • Exempt mailbox from signature.

Built-in WYSIWYG email signature editor

MachPanel Offers Built-in easy to use Signature Editor with a variety of options to customize your signatures.

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Up-to-Date Exchange Signatures, Effortlessly.

The Source of Truth: Active Directory-Driven User Profiles

We know how crucial it is to have accurate email signatures thus we make sure your email signatures in Exchange are spot-on by grabbing info directly from your Active Directory. This means everyone's contact details are always right, pulled straight from where you already manage it.

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